Idea suggested by Stephen Ingledew 5 months ago
You could do with a better mileage allowance system one where you put the milage in each day or week and when it hits 10k miles it changes the rate from 45p to 25p per mile And yes I'm new to this I've always added my milage up and charged 10k at 45p and remainder at 25p the old fashioned way with paper and calculator but I thought I'd try and get on digital now to make it easier when it becomes compulsory
ImplementedHi Stephen,
The mileage expense feature is available on our paid plans, you can unlock this by upgrading to our Large subscription plan. On the Free plan, you must manually calculate this yourself.
We appreciate that the Large subscription is a big price jump, we are working on pricing that would be less of an increase but this is not finalised yet, please contact us to directly by clicking the '?' icon at the top right > Send us a message to discuss something for the meantime.
Tommy
Jumping to the large plan just to enter mileage is way too much of an ask - the £6 pm level should include this :)
Hi Nigel,
Thank you for the feedback!
Our Product team has plans to add the mileage feature on the Sole Trader and Property paid plans. In the meantime, any of the numeric fields in Clear Books will accept a calculation entry, you can use the Manually record expenses button, and enter the calculation in the amount field as miles x rate e.g. 63*0.45. Then, tabbing or clicking out of the cell with enter the result of the calculation. For example:
Tommy
Just trying to input mileage myself. Who would you put as the contact for a mileage expense? Yourself? Thanks!
Hi Clare,
Yes, you would input yourself as the contact as you are the supplier of the vehicle for which your business is being charged a rate per mile to use.
Tommy
Sorry
Free soletrader user here
I put my mileage as an expense
Ha-x -ha 15 miles... amount 15x 0.45 ( gives me the amount)
I pay my fuel/repairs out of my personal account etc and claim the mileage at the simple rates on the buiness account I don't understand the part about putting myself as a supplier etc to reimburse myself
Can you assist
Hi David,
When recording mileage as a sole trader, you add and select yourself as the "supplier" because you are providing the vehicle to the business. You don't actually need to transfer cash from your business account to your personal bank to claim this; instead, you can simply record the trip in your accounts, and if you are recording bank transactions, select "Owner's funds" to show you have paid this expense personally. The supplier is not really important however. HMRC’s main priority is that you keep an accurate digital record of the date, distance and amount to claim the tax relief.
Tommy
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