Purchase Orders - Tidy Up

Question asked by Gareth Ricketts 3 weeks ago

Hi everyone,

I’m looking for advice or a recommended workaround on how to bulk-close or clear out old Purchase Orders in Clear Books.

We have over 180 older purchase orders currently sitting in our system that were never billed or fulfilled, and will never be used. Keeping them open is cluttering our open PO lists and reporting.

However, we can't seem to find an option within the system to:

Delete or archive these orders in bulk.

Change their status to closed/billed in batch.

Questions for the community and support team:

Is there a batch tool, status update utility, or CSV re-import method in Clear Books to close these out in bulk?

If a bulk action isn't natively supported, what is the best recommended workflow to remove them from our open lists without having to manually create dummy bills or manually edit all 180+ orders one by one?

Any advice or steps from the Clear Books support team or anyone who has tackled a similar cleanup would be greatly appreciated!

Thanks in advance,

1 Reply

Hi Gareth,

Unfortunately, it would only be possible to delete these individually.

Tommy

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