Recording past purchases and sales

Question asked by Calum Roberts 10 years ago

Hi

I am currently trialling clear books. and still getting to grips with it.

I would like to enter purchases and sales from the previous year. How do i go about doing this if it is at all possible.

I have entered a new reporting year for the years april 2013 to march 2014 but when i try to create an invoice it doesn't save, i get taken to the add some details screen instead when trying to save the entered invoice.

Thank you

Write reply8

8 Replies

Hi Calum,

I think the best way would be to add a negative line item (minus value) to the invoice. and call it 'discount'. This will then leave you with the correct outstanding value.

I hope that this helps,

Chris

Best answer
10 years ago

Hi Calum,

The way to do this would be to, firstly, navigate to Settings > Periods and create an accounting period which includes these dates. You will then be able to enter old transactions if you so wish.

Many Thanks

Chris

10 years ago

Hi Chris

I have done this but it still will not let me enter the invoice i am testing with.

The invoice is dated 27/01/2014

And I'm getting the following error when trying to save it.

"You do not have a tax scheme set up that covers the current date (07/11/2014). Please add one before using this feature!"

I am not registered for VAT yet so I have created two periods, one for the previous year and one for the current year. But i still get that error above

Thank you

10 years ago

Ignore that, I was putting in the incorrect date for the invoice.

thank you for the assistance.

10 years ago

Hi Calum, Glad to hear that this has all been resolved. Please let me know if you require any further assistance.

All the best Chris

10 years ago

Hi Chris

Thank you

In relation to this invoice.

I receive a 2.5% discount if paid within 14 days. The incoice was paid within this period.

How do i allocate the payment to this invoice mines the 2.5% discount and show the invoice as fully paid.

Invoice amount is for £299.97

I made a payment of 292.47

Thank you

10 years ago

Hi Calum,

I think the best way would be to add a negative line item (minus value) to the invoice. and call it 'discount'. This will then leave you with the correct outstanding value.

I hope that this helps,

Chris

Best answer
10 years ago

Thank you Chris

Have done this and settled the invoice.

10 years ago

You are very welcome, Calum.

10 years ago

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