Announcement: Multi-line income and expenses in bank explain

Hi all!

When explaining bank transactions, to simplify the process of splitting a new income or payment record to different account codes, we have introduced multi-line entry.

Multiple line items

When explaining a bank transaction as a new income or new payment record, there is a new option to “Add line item”.

Use this to split the record into multiple amounts posted to different account codes. Each line item can also have a different description and VAT rate (if applicable).

When you have more than one line item, you will also see the total of the line item amounts, and any remaining amount of the current transaction that needs to be explained.

Line item amounts can be negative or positive. For example, a fee deducted from income would be entered as a negative line item amount on a new income record, to reduce the full income amount to match the amount received into the bank account.

Use the “Save” button as usual to complete the explanation and the details column will describe the transaction as “Multi-line items”

Summary field

When recording new income or payments, there is a new summary field available.

By default this will use the description entered on the first line item but you can manually enter a different summary if required.

Multiple transactions

When explaining a bank transaction, you can still record multiple different income or payment records. These may contain a single line item or multiple line items.

If the current income or payment entry does not explain the full amount of the bank transaction, you can use the “Add receipt” or “Add payment” button to record the current entry as its own record.

The first record will be shown in the allocation table and some or all of the remaining amount can be recorded as a new record.

When the full bank transaction amount has been explained, click the “Save” button to complete the explanation and generate the separate income or payment records.

Tommy