VAT Return - changes to Clearbooks?

Problem reported by Andrea Quinn 4 years ago

Hello

I have just run a VAT return for period Aug 2017 to October 2017 but have noticed a change in Clearbooks which is causing me an issue. Hoping someone can assisting explaining why the change has been made.

The "Late invoices" section use to include a date to go back to but now it is only a tick option. This means that I now have to manually remove all of the many unwanted items. I was using Clearbooks along side another accounting system initially and so these items were included in a manual vat return.

Many thanks Andrea

8 Replies

Hi Andrea,

Our development team has been working on 6 new layouts which were released yesterday; including an improved VAT return layout:

1) New money section layout

2) New batch invoices/ bills layout

3) Pacioli VAT return layout

4) New journals

5) New edit entity

6) Upgraded Yodlee page

As far as I'm aware, on the previous VAT return layout, we only had an Include Late Invoice tickbox which is currently the same as the new release. The best workaround would be to run a dummy VAT return for those late invoices and create the VAT return to lock in those transactions. Subsequently, you are then able to run a VAT return for the relevant period excluding those transactions.

Thanks,

Tommy

Hi Tommy and Mohamed,

I have been chatting with Mohamed about creating a dummy VAT return to fix an issue very similar to Andrea's. Mohamed mentioned he would be happy to guide me through this process but I was out walking the dog when I got his email late on a Friday afternoon so said I'd give it a go myself. Turns out I can't figure it out!
My assumption at the time of receiving the email was that I would go to the bottom of the 'VAT overview' page, click 'Create Custom VAT report', set the dates and view the report. This all worked and as expected and I was able to click the 'Exclude' box next to each item I wanted to exclude from the report, the issue I have is that there is no 'Generate' button on the page; I can't make this into a dummy VAT report. Could you help me out and, I guess by doing it on the forum it might help someone else too.

Cheers and look forward to hearing from you after the weekend.

Sam

Hi Sam,

Close! The creation of a Dummy VAT return requires that the MTD Submission system be disabled briefly. This is done under Settings > Configure system > Toggle Features. You would then turn of MTD Submission under VAT and Bank Import Tool.

Once this is done you can return to the VAT return page, select the date range you require and create a return as you attempted to do on the custom VAT Report only this can be saved! Then you simply turn MTD back on.

All the best,

Mohamed.

Hi Mohamed,

Thanks for this, I'll give it ago, here's to hoping I don't break anything!

Cheers,

Sam

Hi Mohamed,

So I followed your instructions, I have a 'finalised but not submitted' return for the date range i need, but when I go to make a MDT vat return for the current period it still shows the items that are included in the return I just made when I choose 'Include late invoices'? I must have done something wrong.

Cheers

Sam

Hi Sam,

Did you include late invoices in the dummy return? This should have picked up the ones you wanted to block off.

All the best,

Mohamed.

Hi Mohamed,

I did and they are in the dummy return, I've done a very very quick check and I can see them appearing in both the dummy and any new returns I make.

Cheers

Sam

Hi Sam,

I see. I would advise raising another ticket with us via the support email and we can take a closer look.

All the best,

Mohamed.

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