Staff cost allocation

Problem reported by Catherine Gliddon 5 years ago


We employ staff on casual contracts and pay them cash. They are all set up on Paye and the weekly pay scheme on clear books.

We draw cash out to pay the staff. How do we allocate the staff costs against the cash drawn? Or do we have to do it against a particular job?

It is showing we’re in deficit with staff but it’s only because we haven’t allocated them against anything.

I’m probably not making myself clear but if anytime can help?

3 Replies

Hi Catherine,

You are actually very clear I believe. You basically draw out cash from your business account and use it to pay the employees. You want the bills created by payroll to be shown as paid with the cash that you have drawn out. If I have understood correctly, to do this you will need to create a cash bank account. Once this is done, you will be able to make a transfer from the business account to the cash account to represent the withdrawal, you can then mark the bill as paid using the cash account. I hope this is clear and makes sense.

All the best,


Thank you so much! We will do this going forward. Do you know if we can do a bulk amend for previous cash payments to staff? Or do we have to manually amend everyone?

Hi Catherine,

You're more than welcome and I am glad I could help.

Unfortunately, we don't have a bulk amend for payments so it would be a manually amendment.

All the best,


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