Thanks John, I have done this now but have one more question. I am set up for cash accounting and VAT.
When i allocate the unallocated money to an invoice with 0% VAT it is not pulling the amount through to the VAT report for the current quarter under sales exc VAT section.
It may help if I explain the scenario I am dealing with, we take deposits for artwork commissions which may not be completed for 6 months. HMRC want to have the item exported within three months so my accountant advised that I should send a profoma invoice and take a deposit as unallocated. I do not want this deposit to be allocated or subject to VAT at all until applied to the invoice created from the proforma. I have tried dong this as a trial but am finding that the payment allocated against the invoice does not show on the VAT report, hope that makes sense.