Entering Purchase Invoices

Question asked by Emma varga 9 years ago

I have purchase invoices with several items and would like to see the separate costs with description of the individual items in the P&L. However, because I enter all the items as a list in the summary box, I get that description in the P&L Transaction list. Is there any "easy" way to show the separate item description in the P&L? The reason for my question, in case you think I'm barking mad, is because it's easy to look back and see the item cost as we are buying the same item again and just want to check the supplier isn't overcharging us!! I do put the quantity in brackets, so I can divide quickly in case we've bought more than one item. Thanks for reading this and hopefully I'll get a positive answer!! Emma

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4 Replies

Hi Emma

Did you mean something like this or am I barking up the wrong tree?

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Best answer
9 years ago

Hi Kevin - Yes, that bit I've got but it's the summary box where I put a list of items on the invoice which then gets posted to the P&L Accounts. I'll give an example of what I do below using your data:

Comp Hardware - Book of stamps/Backup CD's/Apple MacBookPro

What appears in the P&L Accounts is the example above against each of the postings. What I would like to see is the "Details" information, as then I know what the cost is for each item.

Hope this makes sense!

Cheers

Emma

9 years ago

It does sort of but it can't be achieved i'm afraid - you'd need to create separate bills.

9 years ago

Rats - Thanks for looking it for me though!! I might put it as a "would like to have feature".

9 years ago

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