Posting Question

Question asked by Paul Russell 9 years ago

Hi, when posting 'explain' transactions from the money menu, I thought it would do it the most simple way, but instead I've found our that all my transaction are double posting to either creditors or debtors when I have multiple lines

An example is below

I make a regular payment from the bank which is made up of a net pay and a draw element. I would post this in a cash book format as

CR Bank - The whole amount DR Payroll Control - The net pay DR Draw account or Loan Acct- The balance

Why does Clearbooks need to post two entries, making two creditor entries, THE net of which needs to be checked to reconcile, shown below

297 30 Oct 15 XX Employee 2,350.00 7502001 Lloyds 297 30 Oct 15 XX Employee 2,350.00 8501001 Trade creditors 298 30 Oct 15 XX Employee 1,678.00 8501001 Trade creditors 298 30 Oct 15 XX Employee 1,678.00 7503006 Loans Receivable

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4 Replies

You can do pretty much anything and everything in Clear Books you'd expect to be able to do in most bookkeeping packages. The nuts and bolts are the same under the under, they're just achievable in different ways. Money in, money out, journals etc, it's all there.

Give me a scenario you'd like to achieve and i'll try to explain what I would do?

Best answer
9 years ago

Hi Paul

The formatting of some of the above makes pretty hard reading but if i'm right you're paying you draw X amount, part of which is salary and part of which goes to the DLA - is that correct?

If so, why not post it all to the DLA and have the salary going there too in the first place instead of to payroll control?

Clear Books, like many other cloud based systems, is designed more for the end user than us accountants so it's a case of getting onboard with their way of thinking.

9 years ago

Sorry, it's late and I can't edit the above. That first line should read... "you're paying yourself X amount...

9 years ago

Thanks. In an ideal world I'd like to make cash book payments as we both outline, but I am new to this package and my only experience is using the 'explain' bank area. Are you saying that you can make manual entries as you would normally expect to in accounting terms - if so, what do when I need to 'explain' things I've already dealt with

thank you

9 years ago

You can do pretty much anything and everything in Clear Books you'd expect to be able to do in most bookkeeping packages. The nuts and bolts are the same under the under, they're just achievable in different ways. Money in, money out, journals etc, it's all there.

Give me a scenario you'd like to achieve and i'll try to explain what I would do?

Best answer
9 years ago

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