Edit Bills

Question asked by Enoch Daniels 5 years ago

Hi, How can i edit an existing bill by apportioning the amount to different projects codes? Any help will be greatly appreciated.

1 Reply

Hi Enoch - to edit a bill, get it listed on the Purchases>Bills screen and click on it's number, then hit the Edit button.

You can only fully edit unpaid bills that have yet to be included on a VAT return. So, other than changing account codes and projects, any bills on a VAT return are fixed and if you want to edit a paid bill since the last return, you have to remove the payment first.

So, if you need to change and reallocate costs on a fixed bill between different projects, you will be better off using Journals in the Tools menu. For example if you have put £100 cost to project A and want to split it 50:50 to projects B & C, create a journal entry with 3 lines using the account code you used on the bill on all three lines. With the first two lines debit £50 to each of project A & B and, with the 3rd line credit the £100 to project A.

Hope that helps

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