Question asked by Robert Flaherty 1 month ago
I have just started using the Clearbook trial period and will move to membership soon but I wanted to ask, do I have to set up a bank feeds? I don't have too many invoices and can manage when they are paid.
Hi Robert,
It is optional to set up bank feeds, the main advantage would be less risk for errors, as transactions are automatically pushed by the bank. However, if you do not have a large number of transactions, you certainly can process the payments manually.
Tommy
HI Tommy
Another question Im afraid! I have just purchased my subscription for a year, I do not want to connect my bank account to the clear book system at this time, I have entered all my invoices and bills into the system but they now all say unpaid even though most have been paid, so my question is How do I change the invoices and bill from unpaid to paid with out having to connect to the back what is the function for this, Amy help would be appreciated.
Robert
Hi Robert,
Welcome to the Clear Books community!
First, you must head to Money > Bank accounts > Add bank account.
Once added, there are two options:
Manual allocations: you will need to head to Settings > Configure system > Toggle features > Invoicing & Expenses > Tick on Record payments directly from the unpaid invoice page. Once enabled, you can click into each invoice or bill, scroll down and fill in the Record Payment form.
Alternatively, you can manually import bank statements, please see:
Please see section 2.2 of:
How to explain transactions on the Bank Explain screen
Tommy
HI Tommy
Once again me!! Thank you I did what you said and on Tuesday all of my Invoice for April, May and June were correct but yesterday when I went on the site April and May were correct but June profit and loss was Wrong and was showing all the invoices as credited and showed as a loss(red), I wanted to delete all of June and start over again but I can't seem to do it in the system and I have found it impossible to change the invoices in the system.
I am really worried and stressed as Q1 is the 5th of July andI can't get a 1;1 next week and I am away the following week and don't want to mess up my taxes, so is there a way of deleting the invoices? changing them to paid?
I am one if 16 independent Therapist working in the same space and I am the guinea pig to try out your system as I am the least Tech savvy so if I can get it to work them the other will probably follow and engage with your company, so any help would be appreciated.
Hi Robert,
Firstly, you do not need to worry at all. You have a month from the end of the first quarter to submit to HMRC. But during the current tax year, there are no penalties whatsoever for late submissions and your income and expense amounts do not need to be accurate or complete for your quarterly updates. We will be in touch with all of our MTD for Income Tax users in July to help you. So please don't be concerned, we are here to help.
In order to record your income and expenditure as paid, you need to set up a bank account under Money > Bank accounts > Add bank account. It looks like you have used the "Apply credit note" button to clear the outstanding balances, which credits the invoice rather than marking as paid. Not to worry. We will delete these credit notes for you to save you time and you are then free to create a bank account so you can then record payments against your income and expenses.
I will email you directly with some more details for your account.
Tommy
