Account code

Question asked by Mr Sukumar Amin 6 years ago

Hi There

We have transfer £240 to our drivers bank account to hire van. Money was for deposit to hire van. van hire company send deposit back to my driver but deduct £40.00 and send £200 . Our driver sent money back £200 to our business account. Please can you let me know do i explain in the clear book.

Regards

Parul

2 Replies

Hi Parul,

I would recommend heading to Money > Bank Accounts, from here select money out from which ever account you sent the money from. Fill in the form (240) with a description that allows you to easily identify the purpose of the payment. In the "To" box add the employee, for the account select the most applicable Administrative expense ie. Motor Expense. Add as a transaction.

When receiving the funds back from the employee again if you head to the Money > Bank Accounts screen, Money In, again fill in the form (200) with an identifiable description. In the "To" box again add the employee, for the account select the same Administrative expense ie. Motor Expense. Add as a transaction.

Thanks, Theo

Hi just to add to the above:

When the money comes back, if you use "Money in" make sure you explain it using the "Refund" tab, if you don't do this, the employee's name may not appear in the "From" (not To) box but, more importantly, you are unlikely to be able to put the money to the Motor expense account as you have probably not it ticked as a "Show in Sales" account.

If you are looking to explain the money out & in from the bank statement don't put them through Money out & In above as they won't be visible to match on the bank statement, just explain them directly from the bank statement as described above.

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